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Document and Information Requirements for New Zealand

Updated

KYB Supporting Document Requirements Guide for New Zealand

This article details documents that are required for organisations to open an account with HitPay if your business is registered in New Zealand.

For Corporations and Sole Traders

  1. Certificate of Formation or Incorporation (for companies only)
  2. Additional Supporting Documents

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BUSINESS DOCUMENTS

  1. Certificate of Incorporation/Partnership Agreement
    Please provide a copy of your business formation documents such as the Certificate of Incorporation or Partnership Agreements
  2. Additional Supporting Documents
    If your business is just starting out, we understand it can be hard to provide supporting documentation. However, please take a look at the list below and see if there are some documents you can supply.
    In addition, if there are any documents you can think of that might help us to verify your business that are not on the below list, feel free to supply them also.
    - Contracts for sale;
    - Bank statement indicating business operations;
    - Copies of sales or purchase invoices;
    - Pro forma invoices from suppliers;
    - Proof of business insurance;
    - Receipts for software subscriptions, such as AWS or Xero;
    - Proof of owning a website domain;
    - Proof of being registered with an online marketplace or e-commerce platform (PayPal, Amazon);
    - Utility bills issued in the name of the business (not for sole proprietors); or;
    - Qualifications, membership in professional organizations, or membership in professional service registers or industry associations.
  1.  

Owner Verification

  • IDs accepted (must be a citizen or resident of the country of sign up)
    • Driver’s License
    • Passport

Payment Method Setup

  • Business, Management and Ownership details
  • Acceptable forms of address verification:
    • Passport
    • Driver license - scans of front and back are required
    • Utility bill
    • Central Government Agency document
    • Local Council/Government letter
    • Signed rental tenancy agreement
    • Electoral roll papers
    • Insurance policy document
    • Car registration notification/demand
    • Financial statement
  • Legal entity verification documents
    • Statement from a financial institution
    • Government issued letter
    • VAT Registration
    • New Zealand Business Number Registration Extract
    • New Zealand Companies Office Company Extract
    • New Zealand Certificate of Incorporation
    • New Zealand Certificate of Good Standing
    • Memorandum of Association
    • Financial statement

How to register a business in New Zealand

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