KYB Supporting Document Requirements Guide for the United States
This article details documents that are required for organisations to open an account with HitPay if your business is registered in the US.
For Companies (Corporations, LLCs etc.) and Sole Proprietorships
- Supporting Tax ID Documentation to corroborate your EIN/SSN
- Certificate of Formation or Incorporation (for companies only)
- Additional Supporting Documents
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BUSINESS DOCUMENTS
- Proof of Ownership of Tax ID
- Please provide a copy of your EIN Letter or a screenshot of your EIN/SSN Number that shows the exact name match for the business applying for a HitPay account.
- Certificate of Formation or Incorporation
- Please provide a copy of your business formation documents filed with the Secretary of State. If your business is an LLC, the document required is called the Certificate of Formation (or Articles of Organization). If your business is a corporation, the document is known as the Certificate (or Articles) of Incorporation.
- Note that Bylaws and Operating Agreements are not sufficient documents as these are internal guiding documents and are not filed with the State.
- Additional Supporting Documents
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If your business is just starting out, we understand it can be hard to provide supporting documentation. However, please take a look at the list below and see if there are some documents you can supply.
In addition, if there are any documents you can think of that might help us to verify your business that are not on the below list, feel free to supply them also.
- Contracts for sale;
- Bank statement indicating business operations;
- Copies of sales or purchase invoices;
- Pro forma invoices from suppliers;
- Proof of business insurance;
- Receipts for software subscriptions, such as AWS or Xero;
- Proof of owning a website domain;
- Proof of being registered with an online marketplace or e-commerce platform (PayPal, Amazon);
- Utility bills issued in the name of the business (not for sole proprietors); or;
- Qualifications, membership in professional organizations, or membership in professional service registers or industry associations.
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Owner Verification
- IDs accepted (must be a citizen or resident of the country of sign up)
- Driver’s License
- ID Card
- Passport
- Residency Permit
Payment Method Setup
- Business, Management and Ownership details
- Employer Identification Number and supporting docs
- IRS Letter 147C
- IRS SS-4 confirmation letter
How to register a business in USA